QuadERP Accounting
The Money Side, Without a Second System
Invoices go out, debts get chased, expenses need approving, and profit stops being a number you work out at the end of the month with a calculator.
Most retail businesses in Ghana run two systems that do not speak: something for selling, and a book, a spreadsheet or an accountant for the money. The gap between them is where the month goes. Sales are in one place, expenses in a drawer, debts in somebody's head, and profit is a number you arrive at afterwards by subtraction and hope.
What it does
Invoices, and chasing what they turn into
Raise an invoice, send it, and it becomes a debt the system tracks rather than a piece of paper you have to remember. The aged list shows who owes you and for how long, which is the difference between chasing the oldest debt and chasing whoever you happened to think of this morning.
Expenses, with an approval step
Staff record an expense with a photo of the receipt. It waits for approval before it counts. That single gate is where most of the control comes from, and it is the thing a shoebox of receipts can never do.
What you owe, and the cash drawer
Supplier balances sit alongside customer ones, so both directions are visible. The till account tracks the cash that is actually in the drawer against what the sales say should be there.
A profit and loss you can read
Revenue, cost of what you sold, and what is left, without exporting anything into a spreadsheet first. It reads off the same sales your POS already recorded, so it is not a second set of numbers to keep in step.
What it does not do, before you buy it
It does not file VAT, and it does not do GRA e-invoicing. It does now calculate tax: switch it on in settings and every sale carries the rate, the label and the amount, inclusive of the marked price by default. That is the arithmetic and the receipt. It is not a return, not a submission, and not the GRA's e-VAT clearance, which is a separate requirement for VAT-registered businesses. Anyone telling you a shop system handles your filing is selling you something.
It is not double entry. There is no trial balance and no balance sheet. The reports are a profit and loss and an aged receivables list. If your accountant needs the full set, they build it from the export.
It does not replace your accountant. It gives them clean records to start from, which normally reduces their bill rather than their job.
We would rather you read that before signing up than discover it in month two. If the filing side is what you actually need, a dedicated accounting package is the right purchase and we will say so.
Your data leaves with you
There is an export button. It produces a zip of your business's data and you press it yourself, without emailing us and waiting. It is worth checking that any system you are considering can say the same, because the ones that cannot tend not to mention it.
How this compares to the accounting packages
If you are weighing this against a dedicated accounts product, the honest comparisons are here: QuickBooks, Sage and Odoo.
See it against your own stock
Thirty days, no card. We set it up and train whoever stands behind the counter, and you pay nothing until you decide to stay.